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Shared workspaces

On Team and Business plans, your research group works inside a shared workspace where everyone can access the same documents, summaries, and extracted insights. This means:
  • No duplicate work — when one team member summarizes a paper, the result is available to everyone
  • Collective knowledge — insights accumulate over time into a searchable knowledge base
  • Real-time collaboration — multiple researchers can work in the same workspace simultaneously

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Annotations and knowledge retention

Team members can annotate documents and summaries with their own notes. These annotations stay attached to the source and are visible to the group, making it easy to build on each other’s analysis. Sharly’s knowledge retention feature preserves extracted insights across sessions. Your team’s research builds over time rather than starting fresh with each login.

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Workspace setup for common academic teams

Create a workspace per project or grant. Upload shared papers, assign reading lists, and let Sharly keep a running knowledge base of your lab’s literature.
Advisors and students share a workspace where draft chapters, reference papers, and committee feedback live in one place. Citation-linked summaries help advisors review progress quickly.
Department-level workspaces let faculty share course materials, research findings, and institutional documents. Analytics show engagement and usage across the group.

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Institutional features (Business plan)

Universities and research institutions on the Business plan get additional governance and security:
  • SSO/SAML — sign in with your institution’s identity provider
  • Admin dashboards — monitor usage, manage members, and control access centrally
  • Role-based access — assign viewer, editor, or admin roles to match your org structure
  • Audit logs — track who accessed what and when, for compliance and oversight
  • Private deployment — host Sharly in your own environment for full data control

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Getting started

  1. Upgrade to Team or Business — go to Settings, then Subscription, then Upgrade
  2. Invite your team — add members by email from your workspace settings
  3. Upload shared documents — everyone in the workspace can access and analyze them
  4. Start collaborating — summarize, annotate, and build your research knowledge base together
For institutional pricing or private deployment inquiries, contact info@sharly.ai.